Exhibit Rules & Regulations

Read this section carefully to avoid unnecessary on-site challenges or costly modifications.

These display rules must be adhered to on-site, or your display may have to go through costly alterations before the show opens. The display rules are not meant to limit your ability to showcase your product, but rather to ensure each exhibitor an equal opportunity, within reason, to present their product or service in the most effective manner to the audience. The exhibitor’s responsibility can be summed up quite simply as “Be A Good Neighbor.”

Your agreement to abide by these display rules is a part of the space contract, and they will be strictly enforced by our floor managers at showtime.

Click here to download the PDF file of the Exhibit Rules and Regulations.

Click here for a copy of the Rules Governing Exhibition (back of contract).

Alcohol Regulations: The serving of any alcoholic beverages from any exhibitors booth must be approved in advance by show management. If approved, all service must be ordered from the officially designated provider. Exhibitors are prohibited from serving alcoholic beverages from their booths during the opening reception on Saturday, May 27, with the exception of MLA Sponsors serving wine.

Hanging Sign Regulations: Hanging signs are NOT permitted in Standard or Perimeter booths. Island booths may incorporate hanging signs in their exhibit. Island exhibitors wishing to display a hanging sign above their booth are required to submit a rendering/drawing of the hanging sign to Show Management for approval at mla@heiexpo.com at your earliest convenience.

Click here to download the MLA Disclosure Policy and Vendor Guidelines. 

Code of Conduct: MLA's code of conduct that outlines procedures to report potential violations follows. If you feel you are in imminent danger, call police at 911.
Statement of Appropriate Conduct at MLA Conferences
The Medical Library Association holds professional conferences and meetings to enable its members to receive continuing education, build professional networks, and discover new products and services for professional use. To provide all participants – members and other attendees, speakers, exhibitors, staff and volunteers – the opportunity to benefit from the event, the Medical Library Association is committed to providing a harassment-free environment for everyone, regardless of gender, sexual orientation, gender identity, gender expression, disability, physical appearance, ethnicity, religion or other group identity.
As an association, MLA is strongly committed to diversity, equity and the free expression of ideas. Taken cumulatively, the values and beliefs delineated within MLA policy describe conduct based on a firm belief in the value of civil discourse and the free exploration of competing ideas and concepts – with a fundamental respect for the rights, dignity and value of all persons.
Within the context of MLA policy and the professional practices of librarianship, critical examination of beliefs and viewpoints does not, by itself, constitute hostile conduct or harassment.  Similarly, use of sexual imagery or language in the context of a professional discussion might not constitute hostile conduct or harassment.
MLA seeks to provide a conference environment in which diverse participants may learn, network and enjoy the company of colleagues in an environment of mutual human respect. We recognize a shared responsibility to create and hold that environment for the benefit of all. Some behaviors are, therefore, specifically prohibited:

  • Harassment or intimidation based on race, religion, language, gender, sexual orientation, gender identity, gender expression, disability, appearance,  or other group status.
  • Sexual harassment or intimidation, including unwelcome sexual attention, stalking (physical or virtual), or unsolicited physical contact.
  • Yelling at or threatening speakers (verbally or physically). 

Speakers are asked to frame discussions as openly and inclusively as possible and to be aware of how language or images may be perceived by others. Participants may – and do – exercise the “law of two feet.” Exhibitors must follow all MLA Exhibits rules and regulations and MLA policies.
All participants are expected to observe these rules and behaviors in all conference venues, including online venues, and conference social events. Participants asked to stop a hostile or harassing behavior are expected to comply immediately. Conference participants seek to learn, network and have fun. Please do so responsibly and with respect for the right of others to do likewise.
Please contact Conference Management staff in the Registration Office at Annual Meeting if you believe you have been harassed or that a harassment problem exists. All such reports will be directed immediately to the Conference Manager, who will determine and carry out the appropriate course of action, and who may consult with and engage other MLA staff, leaders and legal counsel as appropriate. Event security and/or local law enforcement may be involved, as appropriate based on the specific circumstances. A follow-up report will be made to individuals who report being harassed.


Reprinted with permission of ALA.